Grouping of Payments in Pay Runs
When completing a pay run, our system can automatically detect when multiple payments are being sent to the same IBAN.
If either of the following conditions is true:
- The Payment reference is the same across payments, or
- The Payment reference field is blank,
…the payments will be grouped together and sent as one payment.
Note, you can toggle off any payments that should not be included in the group before sending.
Example
Suppose there are 11 invoices to be paid to Artisan Bakery:
- Some invoices include a unique payment reference in the CSV file.
- Others have no reference (blank) under the payment reference column in the CSV file. For these, you'll see 'auto generated on import' in the field.
When imported, the system automatically generates a 'payment reference' for any that are blank in the CSV file. As a result:
- The invoices with matching blank references are grouped together and sent as one payment (example: 6 invoices totalling €727.41).
- The others remain separate based on their unique references and are sent as separate payouts.
Artisan Bakery will therefore receive 6 different remittance emails, each with the relevant payment reference in the email subject line. For example:
